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A curated collection · 5 starting points

Business process diagram templates

Use the notation that matches the operational question. A process boundary, an approval sequence, a decision rule, an accountability matrix and a measure of waiting time are related, but they should not be forced into the same diagram. This collection helps you choose a useful first view.

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Choose the view that answers your question

Read the example and its source before opening it in the editor. Each card identifies the workstation and the plan needed to edit there.

BPMN 2.0

Procure-to-pay with three-way match

Choose this for procurement hand-offs, parallel goods and invoice receipt, and the three-way-match exception loop. It opens in the BPMN workstation on Starter or above. The example tolerances are illustrative, not your organisation's payment policy.

BPMN · Starter and above · Sign-in required to edit

View example and source Edit in BPMN

RACI matrix

RACI — Product Launch

Choose this when the uncertainty is who does, owns, advises on or needs to hear about each task. Agree the roles with the team before treating the matrix as a working responsibility assignment.

Studio · Free plan available · Sign-in required to edit

View example and source Edit in Studio

A closer look

SIPOC — Accounts Payable Invoice to Pay

Choose this to agree the boundary of an accounts-payable process before modelling its detail. Identify suppliers, inputs, major process steps, outputs and customers, then replace the example requirements and metrics with evidence from your organisation.

Explore this template
Accounts payable — invoice to paymentScope · Supplier invoice received → Payment released to supplierProcess ownerShared services AP manag…Invoice cycle time11target 5 · +6 daysFirst-time match rate74%target 92% · -18%Early payment discounts taken41%target 80% · -39%SSuppliers4IInputs5PProcess6OOutputs4CCustomers4Trade suppliersProcurement teamGoods receiptingwarehouseBanking partnerSupplier invoice (PDF orEDI)CTQCarries a valid PO number and atax registration numberPurchase orderApproved and not fully consumedbefore the invoice arrivesGoods receipt noteCTQBooked inside 24 hours ofphysical receiptSupplier master recordPayment run calendarPosted vendor liabilityPayment file to bankCTQBalanced to the ledgerand released before the14:00 cut-offException logRemittance adviceEmailed to the supplieron the day the paymentleavesSuppliersFinancial controllerTreasuryExternal auditors1Captureinvoice2Three-waymatch3Resolveexceptions4Route forapproval5Post toledger6Releasepayment run4 suppliers · 5 inputs · 6 process steps · 4 outputs · 4 customers2 of 5 inputs have no stated requirement: “Supplier master record”, “Payment run calendar”.2 of 4 outputs have no stated requirement: “Posted vendor liability”, “Exception log”.Scope starts at “Supplier invoice received”, matching step 1 “Capture invoice”.Scope ends at “Payment released to supplier”, matching the last step “Release payment run”.Metric “Invoice cycle time” misses target: 11 against 5, a gap of 6 days.Metric “First-time match rate” misses target: 74% against 92%, a gap of 18 %.Metric “Early payment discounts taken” misses target: 41% against 80%, a gap of 39 %.
Rendered from the template's actual source.

Start with scope, then choose the detail

A SIPOC map is useful for agreeing where a process starts and ends. BPMN then makes the sequence and hand-offs explicit. Keep the same boundary across those views so that an extra task is a conscious scope change.

Separate rules, roles and performance

A DMN table explains a decision, a RACI matrix assigns responsibilities, and a value stream describes flow and time. Connect these views through consistent task names instead of repeating a rule or a metric in several places where it can drift.

Make the example your own

Reading the public examples and source is free. Editing requires an account with access to the named workstation. Free includes the Studio with up to 3 saved figures and 3 cloud Library projects; dedicated workstations such as Weave and BPMN start on Starter.

Replace example labels, counts and policies before using a template for your work. Optional AI features and exports have their own plan and usage limits.

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